Purchase Orders

Upon award of a bid / quote, a purchase order may be issued as the county's official means of procurement notification. Vendors are not authorized to deviate from the instructions set forth in the county's Purchase Order Terms and Conditions. In the cases in which contracts are required, a letter will normally be sent to the awarded bidders advising of those items / services being awarded the contracts. Purchase orders may follow shortly with instructions as to which county departments will utilize the contracts. Invoices must always reference the applicable purchase order number.

Evaluation

The evaluation process of quotes / bids will be determined based on the lowest and best bid according to the needs of the county. However, characteristics such as quality, durability, user recommendations and experience, and past performance record may be used in determining the final award of a bid / quote.

Completing Bid Packets

Care should be taken when completing the bid form packets. Failure to comply with the bid requirements may result in your bid being disqualified. Hood County reserves the right to refuse and reject any and all bids / quotes and to waive any and all formalities or technicalities or to accept the bids / quotes considered the best and most advantageous to Hood County.

Prior to submitting your bid, check for signatures, mathematical calculations, and that all pertinent documentation is completed in its entirety. Please make sure to indicate bid / project number and the description of the project and department on the exterior of the sealed envelope upon submitting your bid.

Status

Bid / project status may be obtained from the Purchasing Department by calling (817) 408-3440.